The Company holds its Annual General Meeting once a year within four months after the
end of its accounting period, in addition, the Company shall hold the Extraordinary
General Meeting of the Shareholders in case that significant matter occurs during
the year and requires resolution from the Shareholders’ Meeting. Date, time, and
venue for the meetings shall be convenient and easily accessible for shareholders.
The Company shall not arrange meetings on holiday or commercial bank holiday and
non-business days. Due to the epidemic of Coronavirus 2019 (COVID-19), the
government has urged private sector to refrain from organizing activities which a
large number of people or public gathering in order to prevent the epidemic. The
Company is concerned about the safety and wee-being of meeting attendances. For this
reason, in 2020, the Company held the Annual General Meeting of the Shareholders by
teleconference through an electronic device (E-AGM) on June 19, 2020, at 2.00 PM to
3.30 PM, at Bangkok Room, 47th Floor, No. 1 Empire Tower, South Sathorn Road,
Yannawa Sub-District, Sathorn District, Bangkok. The Company used the system of
Conovance Co., Ltd., the service provider, which its system met the standard as set
by ETDA; shareholders could attend the meeting through an electronic device
conveniently.
In 2020, all relevant information was posted on the Company’s website before the date
of the meeting to ensure that shareholders had adequate time to review the relevant
information. In addition, the Company did not add items to the meeting agenda
without advance notice to ensure fairness to its shareholders. Shareholders were
also informed of the rules of the meeting and voting procedures to allow fair and
equal opportunity to ask questions as well as giving opinions, comment, and
recommendations during the meeting.
Board members and management of the Company were in attendance to explain the
Company’s operational performance and policy, as well as answering relevant
questions at the meeting.
These recommendations and questions were recorded in minutes of the meeting and
disclosed on the Company’s website within 30 days after the date of the meeting.
The Company has a policy to disclose to the SET relevant resolutions for each agenda
item as well as voting results by 9.00 a.m. of the next working day after the
shareholders’ meeting at latest.
The Company published an announcement to invite minor shareholders to propose an
agenda which should be considered in the Annual General Meeting of Shareholders in
advance from 25 November 2019 - 15 January 2020 via the information system of the
Stock Exchange of Thailand and the website of the Company and www.kwgthai.com in IR
webpage for the Annual General Meeting of Shareholders 2020.